You decide! If you don't want your columns to all be the same width, be sure to uncheck the "Equal column width" checkbox at the bottom of the dialog box. Then, you'll be able to customize the width of each column separately. Once you've set up your columns, you come to the tricky part. This is part of the reason I usually opt for tables rather than columns. If you use tables, moving between the cells is easy — just use the Tab key.
To insert a column, however, you need to know a few tricks. Say you're typing in the first column of your document and you want to end that column there and start typing in the second column. To do that, you have to insert a column break. You can insert a column break in one of two ways:. Personally, I'd go with Option 1 assuming I remember the key combination in the heat of the moment.
Once you've inserted a column break, your cursor is in the next column, ready for you to type. When you insert a column break in your last column the one farthest to the right , the cursor will go to the first column on the next page.
To me, it's tough to work with columns or tables, for that matter if I can't really see them. To turn on the column boundaries so you can see your columns laid out on the page, go to the File tab or click the Office button in version and click Options , then go to Advanced and check the box next to Show text boundaries :. If you choose This Point Forward , that will allow you to insert columns at the point your cursor is sitting in. Once you've inserted your columnar data, then go back to the Format Columns dialog box and choose the One Column format being careful to once again choose This Point Forward in that bottom drop-down , and your document will return to the single-column format without disturbing the multi-column insertion you've just worked so hard on.
But what if you want to insert a two- or three- or more- column block of text into the middle of a one-column, normal document? You may want to use a slightly different procedure, depending on whether you're creating a brand-new document or you're inserting a multi-column layout into the middle of an existing single-column document.
You're using the same dialog box, but if you're editing an existing document and placing a multi-column layout in the middle, you'll need to take a couple of extra precautions to ensure you don't inadvertently create a formatting nightmare. Let's say you're typing along in a brand-new document and decide that the next bit of text needs to be in two or more columns.
There's no text after the point where your cursor is right now, so you can switch back to single-column format once you get done inserting the multi-column section. If you're editing an existing document and you want to insert a multi-column layout somewhere in the middle of text you've already got typed, the "this point forward" method may result in a temporary and fixable but still infuriating mess.
Here's how to avoid it: Insert section breaks before and after the point at which you want to insert your columns:. Taming naughty footnotes, pt. Deborah Savadra. I spend an inordinate amount of my time playing with computers and attempting to explain technology to lawyers and law office staff.
It's not always easy, but someone's got to do it. Kudos for focusing on exactly the right questions on using Word in a law practice, and thank you for such simple explanations. To more completely fill columns, you can have Word hyphenate the text to break words into syllables to fill up the gaps. Then display formatting marks and the rulers, and follow the steps. Click at the beginning of the paragraph that begins Take a look do not click in the selection area.
Then scroll down until you can see the end of the document, hold down the Shift key, and click to the right of the paragraph mark after credit cards. Word selects the text from the Take a look paragraph through the end of the last paragraph but not the empty paragraph.
Word inserts a section break above the selected text and flows the text within the section into three columns. A continuous section break changes the formatting of the subsequent text but keeps it on the same page.
In the Paragraph group, click the Justify button. The spacing between the words changes to align all the paragraphs in the document with both the left and right margins. Because you applied the formatting to the entire document, the title is no longer centered. However, it is often quicker to apply formatting globally and then deal with the exceptions. Then in the Paragraph group, click the Center button.
Adjust the zoom percentage until you can see about two-thirds of the first page of the document. For information about adjusting the zoom percentage, see Viewing Documents in Different Ways in Chapter 1. On the ruler, the indent markers show the indentation of the active column. The Columns dialog box opens. The spacing between columns is set by default to a half inch. Because the Equal Column Width check box is selected, you can adjust the width and spacing of only the first column.
In the Width and spacing area, in the Spacing box for column 1, type or select 0. Word changes the measurement in the Spacing box for column 2, and widens all the columns in the Preview area to reflect the new setting.
Click at the beginning of the Take a look paragraph. Then in the Page Setup group, click the Hyphenation button, and click Automatic. Word hyphenates the text of the document, which fills in some of the large gaps between words. On the horizontal ruler, at the left end of the third column, drag the Hanging Indent marker 0. The selected location now appears at the top of the next column. If you want columns to contain an even amount of text, use a continuous break, which evenly balances the text in the columns.
Place the cursor at the end of the column you want balanced. The columns are now even. With a continuous break inserted, when text is added to a column, Word moves the text between columns to ensure columns are evenly distributed. If there's a break in a column that you no longer need, or if the document has a column break that you can't find, delete the column break or continuous break. Formatting marks, including column breaks, appear.
Place the cursor in the break you want to remove. Press Delete on the keyboard. The column break or continuous break is removed. Actively scan device characteristics for identification. Use precise geolocation data. Select personalised content. Create a personalised content profile. Measure ad performance.
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